When a producing party provides Bates titled documents without a load file, an option is available to Extract Bates and update the Bates column in DWR.
The file name must be the begbates number and cannot be a range of numbers.
After processing, right click on the collection and select Extract Bates numbers.....
Type in the expected Bates pattern (Bates Prefix)
DWR will extract the bates information and update both the XREF and the BATES fields.
When documents are loaded with a load file but are not produced documents (such as scanned paper files) the Bates numbers can be removed. Right click on the Bates prefix in the filter tree and select Remove Bates prefix. This will remove the production flag from the entry in the Document List.
Confirm the selection:
The XREF column and Bates column will be updated and the blue flags will no longer appear. The set will be removed from the Productions filter but remain in collections.