Email and other electronic documents contain embedded information, commonly referred to as “metadata” or “embedded data.” Electronic documents carry their history with them in this form. Email metadata can include information about when an email was created, as well as any attachments it originally contained. This data can have important evidentiary value in settling factual disputes regarding a document’s source and history. Before producing documents, reviewers need to be aware of, and prepared to handle, any metadata that might help or harm their legal strategy or a client’s position.
Before you begin work with Review, read this section and the next section for hints on how to review documents most efficiently.
Using Review, you can do the following:
•View documents in various formats
•Automatically mark duplicate documents
•Perform keyword searches
•Filter documents based on metadata embedded in the files
Review is used to apply production Marks, Issue Codes, and Comments to documents in the database. You need only apply these decisions once; they are automatically propagated to any duplicate documents. (The exception to this is any marking categories which have been set not to propagate.) You can also view instant updates of decisions by all attorneys involved in a review. This prevents multiple reviewers from classifying documents inconsistently, and it gives reviewers an easy way to record the reasons a decision was made.
Review tracks all reviewer decisions in a log file, making it easy to go back later and see when and by whom a decision was made.
During processing, DWR generates a unique electronic identity for each file in the database. This creates a 128-bit value that serves as the document fingerprint. This fingerprinting process, substantiated through case law, ensures that two documents with the same fingerprint are in fact identical. Reviewers need to review only one copy of a document, as all decisions applied to the document are automatically applied to duplicates (except as noted above).
When documents need to be produced, Review makes it easy to examine reviewer decisions, redact sensitive information before production, and organize documents using Binders. In addition, lead attorneys can detect potential issues before producing the data. This includes identifying conflicts (such as a document marked for production that contains attachments marked as privileged).